Description:
The HR Operations Specialist is responsible for the day-to-day administration of various HR data functions. Under limited supervision, the HR Operations Specialist enters employee data into required HR systems with a high degree of accuracy. The HR Operations Specialist also conducts audit reports to validate data accuracy and ensures data errors are corrected in a timely manner. The HR Operations Specialist also provides timely responses to inquiries from HR partners across the organization. This role may also be assigned to provide additional support in specific functions and projects.
Key Responsibilities: Under general direction, responsible for the accurate and timely entry of new employee data into all required systems (e.g., ADP EV5, Oracle Fusion, etc.) Completes audit reports of recently entered data and data interface feeds and ensures errors are reconciled in a timely manner. Along with ensuring transactions are processed correctly and make any needed updates. Calculate and enter Retro payments on wage increases Manage all types of temporary workers to ensure they are added to appropriate time system and uploaded for appropriate training requirements Process and audit corporate new hires I-9s Reclassify current year performance documents for terminated managers and new manager reassignments Confirm and transfer any terminated managers direct reports to interim manager Completes and audits routine reports for PTO, LOA and other absences Compiles reports and statistics for management and HR partners as needed. May review employee severance packages, complete severance calculations, and enter severance payment information into appropriate systems May support unemployment claims processing by responding to unemployment claims directly or coordinating responses with other members of HR Responsible for accurate and timely employee file maintenance Participates in special projects and performs other duties as assigned Overtime may be required Physical Demands: May sit, stand, stoop, bend and walk intermittently during the day. May sit or stand seven (7) to ten (10) hours per day. May be necessary to work extended hours as needed. Finger dexterity to operate office equipment required. May need to lift up to twenty-five (25) pounds on occasion. Visual acuity to see and read fine prints. Specific vision abilities required by this role include close vision, color vision and the ability to adjust focus. Must be able to hear normal voice sounds
Minimum (Required) Qualifications: Minimum of 2 years of experience working in an office/business setting Strong data entry skills (fast and accurate) Working knowledge of HR practices, policies and procedures Must have the ability to handle various employee issues in a confidential and sensitive manner Ability to multi-task effectively, be flexible, and operate with a sense of urgency Open to change and demonstrates the ability to change gears when necessary Strong organizational skills and must be attentive to details Excellent verbal and written communication as well as listening skills Strong team player Must have basic PC skills (MS Outlook, EXCEL, Word, PowerPoint) Preferred Qualifications: Prior experience processing payroll Prior experience with PeopleSoft HRIS, Workday. Prior experience working with unemployment procedures
Mon-Fri 8:30-5:00
