prestigious private retirement community located on the Lexington/Waltham line, is currently seeking a Billing Coordinator to be responsible for first- and third-party billing and accounts receivable, reconciliation of cash accounts, and maintenance of resident census in various systems. Providing support to the Director of Finance as needed, and providing backup for cash receipt entries and bank deposits.
This position is 40 hours per week M-F and is fully in-person.
*We really need someone with Medicare billing experience in a nursing center setting**
Responsibilities:
- Maintain resident profiles and billing information.
- Maintain resident insurance database and update as needed.
- Maintain resident census for each level of care.
- Process and submit all third-party billing and enter all SNF ancillary charges.
- Process and distribute monthly invoices and adjustments in a timely manner to Residents.
- Actively monitor and resolve accounts receivable balances.
- Reconcile all associated billing accounts including accounts receivable, revenues, contractual allowances and expenses.
- Prepare all month end reconciliation worksheets including Medicare A and B logs and Medicare ancillary logs.
- Reconcile all cash accounts.
- Provide backup for cash receipts entries and bank deposits.
- Complete assigned journal entries and reconciliations.
- Prepare Medicare cost report worksheets, as assigned.
- Prepare applicable year end audit worksheets, as assigned.
- Store accounting records per retention policy and procedure.
- Assist with Fullcount (POS) maintenance and processing as it relates to accounting and assist other departments with back office reports.
- Provide assistance to residents and departments regarding insurance queries.
- Provide customer service to residents for billing inquiries.
- Assist in calculating and distributing annual resident medical tax deduction letters.
- Provide technical support for Meals program as needed and update database.
- Submit Medicare A and B claims on a monthly ongoing basis and stay up to date on billing guidelines and regulations.
- Submit Quarterly Bed Tax to DPH
- Calculate Quarterly Sales and Meals Taxes
- Attend weekly Medicare meetings.
- Attend accounting department meetings.
- Assist Director of Finance with other projects and reports as needed.
- Other related duties as assigned.
Qualifications:
- Bachelor's degree in Accounting, Business or other related field preferred.
- Experience with Accounts Receivable.
- Medicare billing experience required, preferably in a long term care setting.
- Strong attention to detail and exceptional organizational skills, with the ability to manage multiple tasks simultaneously while maintaining accuracy and efficiency in all aspects of work.
